Effective Date : 2019-11-09
OTK Music Co.,Ltd. Corporation (herein after referred to as “the Company”) regards the privacy of users as highly important and complies with all regulations concerning the “Act on Protection of Information and Promotion of Utilization of Information and Communications Network.”
By stating its privacy policy as shown below, the Company hereby informs users of the purpose and use of personal information provided by the user to the Company, and the measures taken for the protection of their personal information.
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Personal information collected and the means of collection
A. Information we collect
• The Company collects the following data for the
purpose of membership sign-ups, consultations, and service applications.
o When signing up for membership: Name, birthday, gender, ID, password, home
phone number, mobile number, e-mail, legal representative information for
subscribers under the age of 14.
o When applying for services: Address, payment information
• Information collected through use of online services
or the processing process: use record, access log, cookies, connecting IP
information, payment record, unruly use, and others.
B. Means
of collecting personal information
• Personal
information is collected through the website, letter, message boards, e-mail,
event entries, delivery request forms, phone, fax, and generated data
collection tool.
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Purpose of collection and use of personal information
The Company collects personal information for the following purposes and use.
• Provision of services obligated by fulfillment of
contract and the payment that follows
Supply content, purchase and payment, delivery of goods, billing statements and
others, user verifications for financial transactions and financial
services.
• Member management
Identify user to access members-only services, verify user, prevent
unauthorized use, check membership subscription, validate age, confirm
consent/agreement from legal representative for users under the age of 14,
handle complaints and civil affairs, and deliver notices.
• Marketing and promotional use
Delivery of events and unsolicited advertisements; gain a statistical
understanding of the members’ frequency of access to
and use of site.
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Period of possession and utilization of personal information
As a general rule, once the personal data has fulfilled the purposes for which
they were collected, they are to be immediately discarded. Except for the
following that will be retained for certain periods for reasons noted below.
A.
Information held according to the Company’s internal policies
Even when a member has canceled his/her membership, the member’s personal information may be retained for 5 years from the date of
cancelation in order to resolve future disputes, to cooperate with the requests
of law enforcement agencies, and to prevent the recurrence of fraudulent uses
by unruly members.
B.
Grounds for holding personal information according to applicable statutes
If retention of personal information is deemed necessary to operate in
accordance to the provisions of relevant laws and regulations, including the
Act on Consumer Protection in Electronic Commerce, then they will be held in
possession by the Company for a certain period of time set by the relevant laws
as noted below.
• Records
related to contracts or withdrawal of subscription:
o Purpose of possession: Act on Consumer Protection in Electronic Commerce
o Possession period: 5 years
• Records related to payment and supply of goods
o Purpose of possession: Act on Consumer Protection in Electronic Commerce
o Possession period: 5 years
• Records related to consumer complaints or dispute
settlement
o Purpose of possession: Act on Consumer Protection in Electronic
Commerce
o Possession period: 3 years
• Records of log
o Purpose of possession: Protection of Communications Secrets Act
o Possession period: 3 months
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Procedures and methods of discarding personal information
As a general rule, once the personal data has fulfilled the purposes for which
they were collected, they are immediately discarded. The procedure and method
to discard is detailed below.
• Discarding procedure
Following the cause for information protection according to the internal
policies or related statutes, once the personal data has fulfilled the purposes
they will be transferred to a separate database(DB) (or filed separately in a
folder if in paper form), then it will be discarded after a certain period of
time. Personal information that is transferred to a separate DB will not be
used for any other purposes except in the case of the law.
• Discarding method
Use technical method to stop reproduction of personal information saved in
electronic form.
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Disclosing personal information
As a general rule, the Company shall not disclose user’s
personal information to any external party except for the cases
below.
• Prior consent from user
• Following the legislation rule or when law
enforcement agencies require such information for investigative purposes during
the process as prescribed by the law.
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Consignment of collected personal information
For the provision of services, the Company consigns collected personal
information to specialized companies detailed below.
• Consignee: CJ Logistics, DHL,EMS, SF express, ZTO
• Details of consignment: Recipient's Name, Receiving
address, Recipient's Phone Number, Recipient Customs ID(Only in China) other
Minimal recipient delivery information for delivery
•
Consignee: KSNET, Danal, PAYCO, KAKAO PAY, Naver Pay, PAYPAL, ALIPAY
• Details of consignment: Buyer Name, method of
payment, Payment path, Buyer phone number, Buyer Email Address, Other
Minimal buyer billing information for payment
■ The rights of users and legal representatives and
methods of exercising those rights
• The user may view or edit his/her personal
information and request to terminate membership at any time.
• To view or edit a user’s
personal information, click on ‘Edit Personal
Information’ (or ‘Edit Member
Information’) and to cancel subscription (terminate
membership) click on ‘Terminate Membership.’ Upon clicking, you’ll be directed to an
identification process before you can directly access, correct, or cancel
membership.
• User may contact the chief privacy officer by letter,
telephone or email, and necessary actions will be taken.
• Should a user request corrections on errors of
personal information, the Company shall not use or provide any personal
information until a correction is made. In addition, if the wrong personal
information has already been provided to a third party, the Company shall
immediately notify them so that a proper correction can be made.
• If personal information is canceled or deleted upon
request of user, the Company will comply with the terms specified under “Period of possession and utilization of personal information,” and prohibit disclosure or use for any other purposes.
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Install, manage and deny operation of device for automatic collection of
personal information
The Company uses ‘cookies’ that
frequently save and retrieve your information. A cookie is a very small text
file that the server, used to operate the Company’s
website, sends to your browser. The file is saved in the hard disk of your
computer.
The Company uses cookies for the following purposes:
• Use and purpose of cookies
o To analyze the frequencies of a member and non-member’s visit, understand user’s preferences and
interests and track user’s footprints, and carry out
target marketing and provide customized service by checking level of
participation in various events and number of visits.
o You have the right of choice in regards to the installation of cookies.
Accordingly, you may allow all cookies by modifying your cookie settings, go
through a confirmation process whenever a cookie is saved, or refuse to have
all cookies saved.
• Settings to reject establishment of cookies
o To reject establishment of cookies, select options on your web browser and
change your settings to allow all cookies, go through a verification process
before saving cookies, or reject to save all cookies.
o Example (For Internet Explorer)
- Go to ‘Tools’ located on the
top of Web Browser > Internet Options > Privacy
o However, there may be certain difficulties in using the services if you
reject the installment of cookies.
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Civil services with respect to personal information
To protect your personal information and deal with complaints related to
personal information, the Company has appointed the following department and
chief privacy officer.
• Principal Privacy Officer
Name: Daeho Lee
Department: CEO
Phone Number: 82-1855-0271
E-mail: cs@otkmusic.com
•
Chief Privacy Officer
Name: Minjung Kim
Department: chief of Commerce
Phone Number: 82-1855-0271
E-mail: raymom@otkmusic.com
•
You may report all complaints related to privacy protection, in using the
Company’s service, to the chief privacy officer or the
department in charge.
• The Company shall provide prompt and sufficient
answers to your report.
• For further consultation or report on other privacy
infringements, contact the following the following agencies.
o Privacy Rights Violation Complaint Center (privacy.kisa.or.kr / 118)
o Cybercrime Investigation Department, Supreme Prosecutor’s Office (www.spo.go.kr /
02-3480-2000)
o Cyber Bureau, National Police Agency (www.ctrc.go.kr/ 182)
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Duty to notify
The Company shall notify users of any changes to this privacy policy through
the website (or through individual notifications).
• This privacy policy will be enforced starting 2019Y,
11M 09D.